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FlowBuddy
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For service businesses and small teams

Your team is doing work
software should be doing.

FlowBuddy builds the system that answers every enquiry, follows up until someone replies, keeps your CRM accurate and moves work between your tools, without anyone having to remember to do it.

Request a QuoteSee a before and after

Free quote · No call needed · Proposal within the day

Inside a FlowBuddy system

Lead intake
Completed
  1. New enquiry
    Trigger · Website form
    Done
  2. Qualify & route
    AI agent · Claude
    Done

    ↳ Nurture skipped (fit < 70)

  3. Create deal
    CRM · GoHighLevel
    Done
  4. Reply sent
    Message · SMS + email
    Done
  5. Meeting booked
    Calendar · Calendly
    Done
  6. Team alerted
    Notify · Slack · #sales
    Done
Execution logSample run · simulated data
  1. 00:00TriggerNew enquiry from the website form
  2. 00:08AI agentQuote request · fit 86/100 · urgent
  3. 00:12CRMContact and deal created · stage: Qualified
  4. 00:41MessagePersonal reply sent by SMS and email
  5. 00:42Slack#sales alerted with the full conversation
  6. Same dayCalendarDiscovery call booked for Thursday
  7. First reply in 41 seconds. Nobody had to remember a thing.
Step 5/5 · Same dayOwner involvement: none
Trusted by
  • EquipU
  • BookBrush
  • KCF Disability Engineering
  • BDT Virtual Solutions
  • Salú Advice & Counseling
  • Evergreen Junction
  • Vacarya
  • Torro Labs
Before and after

The same enquiry, two ways.

One version lives in people's heads. The other lives in a system.

Before

It depends on somebody remembering

  1. Fri 6:41pm
    Enquiry arrives
    Lands in a shared inbox
  2. —
    Nobody is looking
    It sits there all weekend
  3. Mon 9:20am
    Someone spots it
    Between two other jobs
  4. +7 min
    Details re-typed into the CRM
    By hand, from the email
  5. +2 min
    A salesperson is assigned
    Whoever looks least busy
  6. Tue
    Follow-up is due
    It lives in one person’s head
  7. Thu
    Nobody followed up
    They booked a competitor
Lead goes cold
After

It happens whether anyone remembers or not

  1. 0s
    Enquiry arrives
    Form, DM, email or missed call
  2. 8s
    Qualified against your criteria
    Not a generic template
  3. 12s
    CRM contact and deal created
    Fields filled from the message
  4. 14s
    Routed to the right person
    By service, region or workload
  5. 41s
    First reply sent
    Before they message a competitor
  6. Same day
    Follow-up sequence starts
    Stops the moment they reply
  7. On reply
    Rep notified with full context
    Nobody asks them to repeat themselves
Meeting booked

No spreadsheet. No reminder. No "did anyone follow up with this?"

What we build

Six things we make stop.

Plugged into the tools you already run

Proof, not promises

Real systems. Real numbers.

All 5 case studies
2–3
customers saved every week

By one retention flow for a software business. Before it existed: none.

Read the case study
~1,600
contacts moved off HubSpot

Plus ~1,000 deals, with their full history intact.

Read the case study
153
inherited workflows audited

11 real problems found. One was silently killing bookings.

Read the case study
Free quote · No call needed

Find out what your business can stop doing manually.

Answer a few questions about how you work. We send back a tailored proposal: the scope, the timeline and the investment.

Request a Quote
  • A written proposal within the day
  • No call unless you ask for one
  • Free, with no obligation

Prefer email? Write to us at info@flowbuddy.net